I've mentioned this professional organizer in a couple previous posts, and want to share some of her great tips for managing your e-mail (specifically in Outlook--not sure how much these apply to other accounts).
- Create folders. This takes so little time, but I had not been utilizing this great tool. I love being able to file an e-mail that needs to be saved, instead of trying to scan through my entire inbox!
- Use flags. Another simple tip that I'd never tried--flagging messages as unread, follow-up, etc. She suggests creating different colored flags for different purposes.
- I also didn't realize you can save messages as tasks or calendar items in Outlook. Though I'm not sure I would use this now that I'm staying home full-time, I wanted to pass on the tip to those who might find it helpful.
- She also suggests entering data into your contact files as soon as you receive a business card or address change from a friend, instead of holding onto scraps of paper or e-mails containing that info.
Overall, she says, "Like paper, you can do one of four things with an e-mail: file it, refer it, read it, or take action on it."
So this is something I want to keep improving on, and I appreciated the tips above. What works for you in regards to keeping your e-mail inbox(es) "under control"? I'd love to hear your ideas!